WICKFORD, BASILDON & DISTRICT CANINE SOCIETY DATA HANDLING POLICY

GENERAL DATA PROTECTION REGULATION. 25th May, 2018

  1. THE DATA CONTROLLER AND DATA PROCESSOR IS THE SOCIETY MEMBERSHIP SECRETARY AND THE SOCIETY HONORARY SECRETARY, WHO ARE RESPONSIBLE FOR COLLECTING MEMBERS’ SUBSCRIPTIONS AND MAINTAINING THE LIST OF MEMBERS’ DATA.
  2. MEMBERS’ DATA HELD WILL INCLUDE:NAME, FULL POSTAL ADDRESS, LANDLINE AND/OR MOBILE NUMBERS, EMAIL ADDRESS AND BREED OF DOGS OWNED AND SUBSCRIPTION STATUS.
  3. DATA WILL BE COLLECTED AT THE TIME MEMBERS’ JOIN THE SOCIETY AND WILL BEREVIEWED PERIODICALLY TO ENSURE ACCURACY, OBSOLETE DATA WILL BE REMOVED.
  4. COPIES OF THE MEMBERSHIP DATABASE WILL BE HELD BY THE SECRETARY ANDMEMBERSHIP SECRETARY. DATA WILL BE HELD ELECTRONICALLY AND ON PAPER (IF APPROPRIATE), COMPUTER STORAGE WILL BE SECURE AND WHEREVER POSSIBLE ENCRYPTED. PAPER RECORDS WILL BE SECURELY STORED.
  5. MEMBERSHIP DATA IS FOR THE USE OF THE COMMITTEE FOR THE PURPOSES OF ORGANISING THE CLUB AND TO PROVIDE BENEFITS TO THE MEMBERSHIP. WE ARE ALSO REQUIRED BY THE KENNEL CLUB RULES AND REGULATIONS TO MAKE THIS INFORMATION AVAILABLE TO THE KENNEL CLUB AND OTHER MEMBERS, IF SO REQUESTED.